Country:
Armenia
Workload:
1.0
Contract type:
Employment contract
Description:
The Office Assistant position provides overall support to the Armenia country programmes to help accomplish the mission of ERC. Office Assistant provides day-to-day administrative, logistical and programmatic support, provides contract management support, organizes events, assists in conducting research and undertakes other tasks as assigned. We are looking for a proactive person with great communication skills and attention to detail.
Main tasks:
- Assist in day-to-day operations in administration of ERC Yerevan office.
- Ensures proper maintenance of office rooms and common rooms.
- Coordinates all logistical arrangements for programme meetings and events, including booking rooms, drafting and formatting media and correspondence texts, sending out invitations and monitoring RSVPs, ordering food and supplies, arranging room set-up, and serving as the main point-of-contact for attendees.
- Books hotels, flights and train tickets for the project deployments according to ERC policies.
- Assist when needed with procurement, external contractors or vendors on contractual and logistical issues.
- Assist when needed with communication with the beneficiaries.
- Organizes team events and brainstorms in employee engagement activities.
- Handles incoming calls and requests and refers them to the right staff members.
- Other related tasks as assigned.
Expectations towards the candidate:
- Bachelor degree.
- Minimum one year work experience in similar roles, and familiarity with generalist personnel practices, admin procedures, and coordination of events.
- Solution-oriented, proactive and flexible personality traits to tackle diverse set of tasks daily.
- Prior experience in organizing trainings and meetings, and making domestic and international travel arrangements.
- Excellent interpersonal skills for working in a multicultural team environment.
- Very good writing skills.
- Working level of English and fluency in Armenian.
What we offer:
- Meaningful Work: Join us in working in assistance of refugees and other people in need during humanitarian crises.
- Career Advancement: We believe in promoting from within. Exceptional performance and dedication are recognized and rewarded.
- Competitive Salary: We offer a competitive salary. We believe in compensating our employees fairly for their hard work and dedication.
- Collaborative and Inclusive Culture: We foster a collaborative and inclusive work environment where every team member is valued.
- Good benefits: cozy office in city center, +4 vacation days, sports compensation.
Deadline:
16.02.2024 - 17:45
Contact person:
Kristi Juurik
Documents necessary for applying:
CV
Educational documents